How AI is transforming the workplace:
Estimated Read Time: 5 minutes
In the workplace, new technologies are being embraced for the benefits they bring, particularly if they can save an organisation’s time and money.
The revolution started with automation, and machines, robots and computers have efficiently enhanced the work of employees to complete routine tasks in many industries.
The latest frontier is generative artificial intelligence. While it provides exciting prospects, how AI is transforming the workplace also can be unknown.
The World Economic Forum reports more than 75% of companies globally are looking to adopt technologies such as AI in the next five years. While 25% of organisations expect the increasing use of AI to lead to some job losses in specific fields, 50% of them expect it will create jobs.
The Forum’s The Future of Jobs Report 2023 reveals employers want to harness the power of AI by training their workers in how to use it, not replace them with it. The report reveals training in these technologies is the third-highest skills priority listed by employers in the next five years, and is cited as the top priority for 42% of them.
“Employers understand the rapid pace of technological change and do not want to be left behind. They realise the advantages and efficiencies AI can bring to their business and know that their workers can use it to their advantage. While there is a growing demand for workers who already hold these skills, employers know it is an emerging field and are willing to facilitate the upskilling of staff. So, they are looking for workers who have a positive attitude and want to work with AI, not fear it,” says David Jones, Senior Managing Director APAC, Robert Half.
With more than 25 years of experience in the recruitment industry, David is a leading industry figure, having given numerous interviews and presented at many recruitment events and conferences across Australia, New Zealand, the UK, Europe, Asia and the US. His insights into the continuously evolving employment market, in finance, accounting and technology especially, make him a valuable spokesperson and thought leader on current employment trends affecting the market.
The ways workers are already using artificial intelligence
There are many examples as to how AI is transforming the workplace already, from the smallest task such as integrating a weekly meeting into a calendar with one click of the mouse, to more large-scale use such as security systems that filter spam and block hackers.
The use of AI largely revolves around saving employees time - particularly around data processing and mundane or routine tasks - so they can dedicate their work day to other, more highly-valued activities and decision-making.
AI also is improving the way workers operate and minimising errors, whether it be automatically correcting spelling and grammar mistakes in reports or emails to calculating complex formulas in spreadsheets.
AI is also stepping in when employees are not available. Chatbots have become commonplace on any website, for example, acting as customer service representatives at all hours of the day and night by answering basic or common questions.
Now, AI is moving beyond being able to complete simple process-based tasks to conduct more creative tasks. Programs such as ChatGPT can create text in any form of any length – be it an email or a report – based on a few small inputs. Image creators such as Craiyon turns text input into an image, such as a logo or a photograph. Audio creators can replicate a person’s voice, such as turning text into speech.
“Many tasks previously thought to be human-centric are increasingly being completed by technology. Creative tasks such as brainstorming new ideas or problem-solving can be undertaken by AI, which analyses data from a plethora of sources to provide suggestions and innovations that employees had not previously considered. However, employees still are needed to decide which innovations that are suggested by AI are applicable or may be successful in their individual circumstances, and to implement them within their organisation. AI is completing more tasks, but is not taking the place of people completely,” says Jones.
Are employees embracing AI?
A KPMG Australia and University of Queensland study finds Singaporeans are among the highest users in the world of AI at work, with 68% already doing so. A further 44% say they are aware that their organisation uses AI. Another 60% of Singaporeans would be willing to trust it at work, and 67% would be comfortable with AI having a greater role in their workplace. They cite improved efficiency and effectiveness, cost benefits, and the innovation it enables as key positive changes AI has made in the workplace.
While the negatives cited of using AI range from cyber-security risks and system failure to job loss when tasks are automated and the ability to manipulate or use the technology harmfully, more than half (59%) of Singaporeans believe the benefits outweigh those risks.
Younger generations are more likely to embrace it – 41% of Gen Z and Millennials say they already trust and 40% accept AI systems, compared to 37% and 31% respectively of Gen X, and 33% and 22% respectively of Baby Boomers.
“The study shows Singaporeans are at the forefront of AI acceptance and usage, as globally 55% of workers are comfortable using it at work. However, workers are only receptive to it when it comes to certain tasks. When it comes to replacing hard or boring tasks workers are happy to use AI,” says Jones.
“Much of the fear around artificial intelligence lies in it being misused, such as sourcing information and images that are incorrect and presenting it as truth. When it comes to evaluating their performance, monitoring their work, or human resource management, employees are unwilling to let AI take the reins."
AI and the evolving employment market
Singapore’s economy is increasingly service-centric, with the services sector now employing 85% of workers, up from 79% a decade ago – the increase largely coming at the expense of manufacturing.
In 2018, Oxford Economics and Cisco reported 21% of Singapore’s workforce could be affected by displacement by new technologies, the greatest proportion of any ASEAN country.
By 2021, research by Deloitte shows that Singapore is the APAC country least at risk of being impacted by automation, and it is the most prepared to capitalise on it.
“Singapore has a long history of increasing productivity, particularly by taking advantage of robotics and computerisation. Singapore’s economy has been moving away from industry and towards services for decades, and its workforce has embraced technology. Workers are engaging in upskilling and retraining and are proving to be resilient and adaptive in the face of change. With Singapore’s Government investing significantly in supporting workers in their training as well as in AI research since 2020, it is one of the best-placed countries in its regions to leverage opportunities in future,” says Jones.
Recruitment leads the way in AI uptake – a Singapore case study
In many instances, the recruitment industry has been at the forefront of AI implementation and acceptance.
It has proved to be a valuable tool to screen candidates. Applicant tracking systems (ATS) can filter through thousands of job applications, ensuring only those that meet certain criteria are selected for further consideration. As it saves hirers a lot of time in having to compile shortlists, they have more time to research and interview suitable candidates. ATS has also helped in overcoming unconscious bias, whether it is age, gender, or racial discrimination, which benefits the community and ensures the best talent is selected.
Even passive Singapore candidates can be approached for roles, with AI being used to identify potential employees with the right skills and experience based on LinkedIn profiles or industry information. Recruiters can spend more time networking, liaising with employers on their needs or working with candidates to improve their employability.
How AI is transforming the workplace as well as how employees operate for the better and its capabilities are improving daily. Singaporean organisations are already evolving with it and continuing to do so will only increase productivity and efficiency gains.
For a more in-depth summary of AI and ChatGPT’s history, its uses and what comes next read this article from Protiviti, our consulting division.